Edward & Christie (Pvt) Ltd operate across multiple project sites in Sri Lanka, where stock requests and cash spending pass through several people before they are approved. W3S Solutions built E&C ERP - a workflow-driven platform where every request follows a controlled approval chain, and the dashboard tells each user exactly what is waiting for their action.
Founded in 1979 as a father-and-son venture, Edward & Christie - E&C Engineering Solutions (Pvt) Ltd has grown into one of Sri Lanka's established names in construction, with over 45 years of experience in building, civil engineering and infrastructure development. The company delivers large public infrastructure across the island - from water supply schemes in Matale, Monaragala and Mullaitivu to the Central Expressway - running many active sites at once.
45+ years in construction, civil engineering & infrastructure CIDA Grade CS2 contractor (Reg. No. C 1003) ISO-certified for quality, environmental and OH&S management Multiple concurrent project sites across Sri LankaIt is exactly this multi-site, project-based model that made a workflow ERP essential: every site consumes materials and petty cash daily, and head office needs each transaction approved, traceable and reconciled - without slowing the work on the ground.
A multi-site operation lives or dies by its approvals. Before E&C ERP, those approvals ran on phone calls, paper notes and spreadsheets - and they kept breaking down:
Material requests stalled because no one knew whose approval was pending Goods moved between sites with no traceable issue-and-receive record Petty cash was spent before it was properly requested or approved Head office couldn't see, in real time, what each site owed or had in hand Edits and deletions in closed periods went unchecked, breaking the audit trailWe modelled the company's real approval paths into the software. Every document is created, routed for approval, and only then released to the next stage - automatically. The home screen acts as a live action list, surfacing exactly which items are "awaiting" the logged-in user.
Because each step is recorded with who did it and when, nothing slips through, and every figure rolls up into reports head office can trust.
Two core pipelines run the business - each a sequence of create, approve and release steps with clear ownership at every stage.
MRN raised with items, BOQ & required dates MRN Approval routes it to the next stage MTN moves material between sites GRN receives goods; GIN issues them GRF handles returns & stock-pile tracking PC Request with period, category & documents PC Request Approval & head-office deposit Withdrawals, Vouchers & IOU issue IOU Settlement & Cash Book amendments Live per-site cash book balance
The home screen lists documents awaiting each user - "MRN's awaiting for MTN" and more - so work is pulled forward instead of forgotten.
Super Admins, Admins and site users each see only their assigned sites and permitted steps - enforcing approvals and protecting every site's data.
Closed accounting periods are protected from silent edits and deletions, with supervisor warnings and a full record of every approval and change.
By turning manual approvals into a guided digital workflow, W3S Solutions removed the bottlenecks that stalled stock and cash at Edward & Christie. Requests now reach the right approver instantly, every movement is traceable end-to-end, and head office gets accurate, self-reconciling reports across all sites - in real time.
